Privacy Policy
§ 1 General Provisions
Out of respect for the right to privacy of people who have entrusted Kontakt-Simon S.A. with their personal data, including people using our services, our contractors and their employees, as well as newsletter subscribers, we hereby declare that we process the data obtained in accordance with the provisions of the law and in conditions that guarantee their security. By reading the text below, you will learn the principles according to which we process personal data.
Pursuant to the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation – GDPR), please be advised that:
1. the Controller of your personal data is Kontakt-Simon S.A., with its registered office in Czechowice-Dziedzice, postal code 43-500, ul. Bestwińska 21. You can contact the data Controller by writing to the indicated address of the company’s registered office.
2. Kontakt-Simon S.A. has appointed a data protection officer, who can be contacted at: iod@kontakt-simon.com.pl or directly at the Controller’s postal address, in matters relating to the processing of your personal data.
§ 2 Privacy Policy
1. In carrying out its business functions, the Company processes personal data for the following purposes:
• to sell or purchase goods and services and for financial settlement purposes, pursuant to Article 6, paragraph 1, letters b and c of the GDPR. The data may be transferred to the companies providing courier, postal and transport services, insurance companies, debt collectors and banks;
• personal data of persons representing or cooperating with the Controller on behalf of or at the request of the Contractors, including forename and surname, position, business e-mail address and telephone number and data contained in national registers of entrepreneurs and beneficial owners may be processed for the purpose of contacting the said persons, identifying them, implementing agreements concluded with the Controller, establishing or maintaining business relations, pursuing claims or defending against potential claims, as well as for the purpose of fulfilling the legal obligation incumbent on the Controller under Art. 6 sec. 1 letters b, c, f of the GDPR;
• to respond to an inquiry or to consider a complaint, pursuant to Article 6 paragraph 1 letter b or c of the GDPR. The data may be transferred to the companies providing courier, postal and transport services;
• to provide B2B services pursuant to Article 6, paragraph 1, letter b, f of the GDPR;
• for the purpose of conducting marketing activities, based on the legitimate interest of the data Controller or a third party (Article 6 paragraph 1 letter f of the GDPR), whereas in the case of conducting marketing using electronic means of communication (e.g. newsletter) – after obtaining the consent required by law. The data may be made available to an advertising agency and an e- mail service provider;
• to participate in competitions, based on the consent granted – Art. 6 sec. 1 letter a GDPR, while where it is necessary to pay tax on winnings, based on Art. 6 sec. 1 letter c GDPR, your data may be transferred to courier companies, postal companies, marketing agencies;
• to participate in conferences or product trainings and in order to settle them financially, pursuant to Article 6 paragraph 1 letters b and c of the GDPR. Your data may be made available to the conference or training organiser;
• to be placed on the map and search engine of electrical installers on the Controller’s website: www.kontakt-simon.com.pl and in the Kontakt-Simon mobile application, subject to consent – Art. 6 sec. 1 letter a of the GDPR;
• to use the Controller’s applications, available for download on Google Play Store and Apple App Store, pursuant to Art. 6 sec. 1. letters a, b, f od the GDPR; the Controller informs herewith that this Privacy Policy is supplementary to the privacy policies for specific applications, available when downloading the application and the privacy policies of Google Play Store, Apple App Store, through which Users download the application. The Controller is not responsible for the privacy policy established by entities managing and making available Google Play Store, Apple App Store applications nor is it responsible for their compliance with the provisions of generally applicable law;
• to be placed on the map and search engine of stores and other points of sale on the Controller’s website: www.kontakt-simon.com.pl and in the Kontakt-Simon mobile application, pursuant to Art. 6 sec. 1 letter f of the GDPR;
• for the purpose of identification (e.g. registration of IP address) of the user providing the Controller with data and consent via online forms, pursuant to Art. 6 sec. 1 let. f GDPR;
• for internal administrative purposes within the group of companies, based on the legitimate interest (Article 6 paragraph 1 letter f of the GDPR) pursued by the Controller or by a third party. Your personal data may be shared within the Simon Holding group;
• to conduct marketing activities and ongoing communication, as part of the profile on the social networking site Facebook pursuant to Article 6 paragraph 1 letter f of the GDPR. In this case, the data is jointly controlled with the Facebook portal;
• for the purpose of recruitment, based on legal regulations and subject to consent – Article 6 paragraph 1 letters a and c of the GDPR;
• in order to ensure security on the company’s premises and to protect the property of the Controller, pursuant to Article 6 paragraph 1 letter f of the GDPR. Your personal data may be made available to a security company;
Apart from the recipients indicated above, your personal data may also be disclosed to companies servicing the Controller’s IT systems, hosting providers, e-mail providers and other entities providing support to the Controller in accordance with concluded agreements, as well as to recipients who are authorised to do so under the provisions of law.
2. Your personal data will be processed for the period necessary to achieve the purpose for which the data were collected, i.e.:
• in the case of performance of contracts and the need to comply with a legal obligation (Article 6, paragraph 1, letters b and c of the GDPR) – 6 years from the end of cooperation, unless specific provisions indicate otherwise;
• in the case of consent granted – until the consent is withdrawn or the purpose of processing ceases to exist;
• in the case of purposes arising from legitimate interests pursued by the Controller (Article 6, paragraph 1, letter f of the GDPR) – until the purpose of processing ceases to exist or you object to the processing;
• In the case of recruitment – 3 months from its completion, and in the case of consent to future recruitment – 6 months from the submission of documents.
3. Providing personal data necessary to fulfill the legal obligation of the Controller is a statutory requirement and the data subject is obliged to provide them. In other cases, providing data is voluntary, but their absence will prevent the implementation of a specific purpose.
4. Your personal data will not be transferred to a third country, i.e. outside the European Economic Area (EEA). However, taking into account the use of recognised IT solutions by the Controller, data may be transferred outside the EEA. Where this is the case, the level of data protection applied is consistent with the principles set out in Chapter V of the GDPR. More information on the applied security measures, obtaining a copy of the data or the place where the data is made available can be obtained by contacting the Controller at the address indicated above.
5. You have the right to access your data and the right to rectify, delete, limit processing, the right to transfer data, the right to object, unless prohibited by other legal provisions. If the processing is based on Art. 6 sec. 1 letter a, you have the right to withdraw consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.
6. You have the right to lodge a complaint with the President of the Personal Data Protection Office if you believe that the processing of your personal data is in breach of the provisions of law.
7. Your personal data will not be processed for the purpose of automated decision-making that would produce legal effects or significantly affect you in a similar manner.
§ 4 Cookie files
1. Contact Simon S.A. uses cookies or similar technologies (hereinafter collectively referred to as “cookies”), which should be understood as computer data, in particular text files, intended for using the website and stored in the end devices of Users browsing the pages. Information collected using cookies allows for customising services and content to individual needs, as well as user preferences, and is also used to develop general statistics regarding the use of the websites by users. Data collected using cookies are collected solely for the purpose of performing specific functions for Users and are encrypted in a way that prevents unauthorised persons from accessing them.
2. Our website uses the following types of cookies. as they are necessary to provide services:
• essential cookies help make the website usable by enabling basic functions such as page navigation and access to secure areas of the website. The website cannot function properly without these cookies;
• performance cookies, enabling the collection of information on how websites are used;
• preference cookies enable a website to remember information that changes the way the website looks or functions, such as your preferred language or the region you are in;
• statistical cookies help website owners understand how different users behave on the site by collecting and reporting anonymous information;
• marketing cookies are used to track users across websites. The purpose is to display advertisements that are relevant and interesting to individual users and therefore more valuable to publishers and third-party advertisers.
3. Software for browsing websites (internet browser) usually allows cookies to be stored on the end device by default. The person browsing the website can independently and at any time change the settings for cookies, specifying the conditions for their storage and access by cookies to their device. You can change the settings referred to in the previous sentence using the settings of the internet browser. These settings can be changed in particular in such a way as to block the automatic handling of cookies in the settings of the internet browser or to inform about them each time cookies are placed on the User’s device. Detailed information on the possibilities and methods of handling cookies is available in the settings of the software (internet browser).
4. Limiting or disabling cookies may affect the way our website functions.
5. Before using the Controller’s website for the first time, the user indicates which cookies they consent to. You can always withdraw your consent by changing the cookie settings on our website or in your Internet browser. Information on how to configure cookie settings in sample Internet browsers can be found here:
6. Please be also advised that the Kontakt-Simon S.A. website contains links to other websites and social media applications of third parties, over which Kontakt-Simon S.A. has no influence and cannot be held responsible for the privacy policies applicable on such websites and services. Please, after going to other websites and services, read the privacy policies applicable there.